BY-LAWS

CAMARILLO FLYING CIRCUS

AMA CHAPTER 1010

                     COMPLETE REWRITE: August 18th, 2009

President:______________________________ Date:_____________

 Dave Walk

 Vice President__________________________ Date:_____________

Sam Williams

Treasurer______________________________   Date:_____________

 Gary Lyons

 Secretary Editor______________________________  Date:_____________

*open*

Field Marshall__________________________    Date:_____________

 Rey Pasmant

ARTICLE 1: DUTIES

1. Board of Directors: the management of the affairs, funds and property of the Club shall be vested in the Board of Directors who shall have the authority to establish and administer its policies. Official decisions may be made by a two-thirds (2/3) majority vote of the Board of Directors. Official decisions shall be consistent with the stated purposes and objectives of the AMA as set forth in its Bylaws and, where those Bylaws are not specified, vested in the sound discretion of the Board of Directors. The Board of Directors shall be composed of all elected officers. Board officers must be at least 18 years old.

2. President: The President shall preside at all meetings of the Club and shall act as a spokesperson in all matters pertaining to it. The President shall oversee committees as described in Article 5; shall sign such papers as may be required by his office or as may be directed by the Board of Directors; shall make such reports and recommendations to the Board of Directors and to the members of the club at any regular or special meeting, concerning the work and affairs of the club, as in his judgment may be necessary for their information and guidance; may require such reports from other officers as in his judgment are necessary; and shall perform such other duties as may be incidental to the office.

3. Vice-President: The Vice-President shall act for the President when he/she is unable to serve, and is to maintain an accurate record (including place of storage) of all Club assets. The Vice-President shall be in charge of all raffles, including prize selection, purchase and storage, ticket sales and distribution of prizes.

4. Secretary: The Secretary shall record minutes of each Club and Board meeting and handle all correspondence pertaining to Club activities. The Editor shall be responsible for the creation, publication and distribution of the monthly newsletter; and shall perform such other duties as may incidental to the office.

5. Treasurer: The Treasurer shall collect all moneys due and shall keep a record of moneys disbursed by the Club. He shall receive all monies of the corporation and have custody thereof. He shall deposit the funds of the corporation in one or more banks selected by the Board of Directors, to be disbursed in accordance with the directions of, and upon the signatures of two persons designated by the Board of Directors. He shall keep a full account of all monies received and paid out and make such reports thereof to the President and Board of Directors as they may require. He shall receive and have custody of all deeds, securities, notes, contracts, and other financial papers of the corporation and shall hold them for safekeeping as designated by the Board of Directors. He will also be the Club's contact person with AMA in case of questions, problems or situations. He shall sign such papers as may be required by his office or as may be directed by the Board of Directors; and shall perform such other duties as may be incidental to the office.

6. Field Marshall: The Field Marshall shall be responsible to ensure that the field is properly maintained and recommend improvement/changes. The Field Marshall shall be responsible for ensuring existing rules are enforced. This includes processing the grievance forms and following the existing grievance procedure documented in the by-laws; and shall perform such other duties as may be incidental to the office.

ARTICLE 2: AUDIT

1. The President shall appoint two members to audit the Club Treasury, at least 1 time per year. Additional audits can be required either by the majority vote of the Board at a regularly scheduled Board meeting or a majority vote of the membership present at a regularly scheduled Club meeting.

ARTICLE 3: TERMS OF OFFICE

1. All elected officers of the Club shall serve for one (1) year. Officers are to be elected by a vote of simple majority of those present at the regular meeting in the month of November. The term of office of the officers of the Board of Directors shall be for one year from January 1 through December 31.

2. Nomination of Club officers shall be made at the general membership meeting during the month of October. Nominations for office may be made by any active Club member holding voting rights, either in person or by submitting a proxy nomination to an existing officer. All known nominations for office will be published in the newsletter prior to the election.

3. A secret ballot can be requested by a simple majority vote of the members present at the meeting.

ARTICLE 4: VACANCIES

1. Vacancies in any office shall be filled by appointment by the remaining officers, such appointee to serve until the end of the term for which is predecessor was elected.

ARTICLE 5: COMMITTEES

1. Creation of any committee shall be at the discretion of the President, subject to approval by 2/3 majority of the club members. Membership in any committee of the Club shall be by appointment by the President, who shall be an ex-officio member of any such committee, and may be approved by a two-thirds (2/3) majority of the Board of Directors, to serve throughout the term, or less, of his tenure of office.

ARTICLE 6: MEETINGS

1. Regular meetings shall be held at a time and place designated by the Club officers and published in the Club newsletter.

2. Club officers or at least one-third (1/3) of the club members may call special meetings with no less than ten days prior written notice of a special meeting. The purpose of the special meeting shall be stated in the written notice.

3. At any Club meeting a simple majority shall be over 50% of the members voting at the meeting.

4. Any member or probationary member of the Club may initiate a formal request for action by the Board of Directors by submitting a written proposal to the President. The proposal shall include a written description of the nature, type, and extent of the Board action recommended. The President of the Board shall forward copies of the proposal to other members of the Board of Directors for their consideration. Either the President, or any other Board member, may have the matter placed upon the working agenda of the next Club meeting.

5. Special meetings of the Board of Directors may be held at the call of the President or of one-third of the members of the Board of Directors, providing a notice of the time and purpose of the meeting is given to each member.

6. The annual meeting of the members of the corporation shall be held during the regular club meeting in November of each year, for the purpose of receiving reports of officers and committees, to elect club officers, and to act on any other matter which may properly come before the annual meeting.

ARTICLE 7: DUES AND MEMBERSHIP

1. The annual dues to be paid to the Club shall be determined by the Club officers with the approval of a simple majority vote. Dues are non-refundable, except under extraordinary circumstances, which will be determined by the Board of Directors on a case-by-case basis. The annual dues shall be for the period from January 1 to and including December 31 of each year. Failure to pay annual Club dues by January 31 of each year shall constitute a delinquency. A delinquent member shall be suspended and will not be allowed to vote or to participate in any club activity. Reinstatement shall require payment of all back dues, a $5.00 late fee and approval of the Board of Directors.

2. No special assessment shall be levied upon the Club membership, unless it is approved by a vote of two-thirds (2/3) majority of the members present at the regular monthly meeting, and the members have been given five (5) days prior notice along with an explanation of the assessment.

3. Membership Cap

3.1 Membership cap shall be set in a 2 fold process: maximum limit and working limit. The maximum limit is determined by the club membership and the working limit is determined by the board of directors. Under no circumstances shall the maximum or working limits be less than the current membership of the club.

3.2 Maximum limit shall be 125 members.

3.3 Maximum limit may be changed by vote of the general membership.

3.4 Working limit shall be set by 2/3 majority of the entire board of directors. The working limit shall not exceed the maximum limit. Changes to the working limit can be made at any time as deemed necessary by the board of directors.

3.5 Any delinquent member, per Article 7, section 1, shall have lost his or her current membership in the club, and any such vacancy is open to the next person on the waiting list, unless the maximum or working limits are reduced prior to filling vacancies from the waiting list.

3.6 Waiting list. A waiting list shall be made for any people desiring to join the club when the membership is at the working limit. Request must be made to the treasurer who will keep records of the waiting list. Position on the waiting list is first-come, first-served for either new or returning potential members.

ARTICLE 8: MEMBER STANDING

1. All Ventura County residents shall be eligible for membership, and shall agree to abide by the Club's bylaws, and those of the AMA. The acceptance of membership in this club shall bind each member to abide by all the conditions, rules and regulations of the corporation.

2. The membership shall be divided into the following categories:

a. Full Member: Is sixteen (16) years old or older and has full privileges and voting rights. Dues: Full Member rate plus AMA Membership

b. Junior Member: Is younger than sixteen (16) years old, has full privileges and voting rights. Dues: Junior Member rate plus AMA Membership

c. Probationary Member: A new prospective member or person returning to the club within the first calendar year of membership. All probationary members shall be subject to a 90 day probationary period prior to final acceptance into the Club. During that period, the Board of Directors can terminate the probation for failure to comply with the rules and regulations of the Club or for ungentlemanly conduct. Unless the Board of Directors receives serious negative reports from the membership, the prospective member will be granted full membership at the end of the period. In the event that a person is not accepted, all dues and fees shall be refunded provided that the identification badge and gate key are returned. A Probationary Member is not eligible for elected office; however they may serve the Club in an appointed position, subject to age limitations.

d. Honorary Member: Individuals that no longer qualify for regular membership. Honorary members are individuals who have served the club and who have always acted in the best interest of the corporation without regard to personal preferences or recognition. Honorary members shall not pay any dues or fees and do not have flying privileges. Honorary members are not eligible for elected or appointed office. Honorary membership is subject to a majority vote of the members present.

3. Flying members will be required to hold and maintain a license issued by the AMA. All first-time flying members applicants, as well as present flying members seeking membership renewal, must show proof of membership in the AMA.

4. Any member receiving a Safety Grievance as stated in Article 16, who is involved in non-flying violations, or who has key information of a non-flying violation and withholds it from the Board of Directors, may at the Board of Directors discretion be placed on probation for one (1) year regardless of his or her tenure in the Club.

ARTICLE 9: RESIGNATION, TERMINATION, DISCIPLINARY ACTION, EXPULSION AND REINSTATEMENT OF MEMBERSHIP

1. Any member in good standing may resign his/her membership by giving written notice to the Club.

2. If any member ceases to have the qualification necessary for membership in the AMA, his/her membership in the Club shall thereby terminate, subject to reinstatement upon restoration of eligibility.

3. This section provides for enforcement of the Safety Rules that are related to flying activities. Any other unacceptable behavior by an individual member or members, as defined by the Board of Directors, become the responsibility of the Board of Directors as stated in Article1, Duties, Section 1 of these Bylaws. Any individual may be expelled from membership from the Club by a two-thirds (2/3) majority vote of the Board of Directors if, in the Board of Directors determination, such individual willfully commits any act or omission which is a violation of any of the terms of these Articles of Incorporation and Bylaws, or the Rules of the AMA, or which is detrimental the Club, the AMA, or to model aviation. Refusing or neglecting a strict and honorable compliance with the rules and regulations of this corporation shall render any member liable to suspension or expulsion.

4. Any member who is expelled from membership may be reinstated to membership only by two-thirds (2/3) majority vote of the Board of Directors.

5. The Board of Directors shall have the discretionary authority to provide for and to impose disciplinary action for such acts or omissions, which do not justify expulsion from membership.

ARTICLE 10: AMENDMENTS

1. Amendments may be made to the Constitution and these bylaws at any general meeting of the Club membership, provided the members shall have been notified in writing at least five (5) days in advance that the amendments are to be considered. Copies of the proposed amendments shall be provided to all members as part of the notification. Amendments shall be approved by no less than a two-third (2/3) majority vote of the members present, at the regular monthly meeting.

2. Whenever an amendment or new By-Law is adopted, the main body of the By-Laws shall be updated to comply with the amendment, and a copy of the approved amendment shall be included as an attachment to the By-Laws.

ARTICLE 11: SPECIAL FUNDS

1. The Treasurer of the Club is authorized to receive contributions or specially obtained funds from any individual or institution, to be applied to the operating expenses of the Club.

2. The President will have discretionary spending, of up to $100.00 without requiring Club approval.

ARTICLE 12: DURATION

1. The duration of this Club shall be perpetual.

ARTICLE 13: DISSOLUTION

1. The Corporation may be dissolved with the approval of a two-thirds (2/3)-majority vote of the total membership.

2. Upon the dissolution of the Corporation, the Board shall, after paying or making provision for the payment of all of the liabilities of the Corporation, dispose of all the assets of the Corporation exclusively for the purposes of the Corporation in such manner, to the Academy of Model Aeronautics, Inc., or to such other organization or organizations organized and operated exclusively for charitable, educational, religious or scientific purposes as shall at the time qualify as an exempt organization or organizations under Section 501(c)(3) of the Internal Revenue Code of 1986, as amended, or to such other organization with purposes similar to the purposes of this

Corporation, as the Board shall determine. Any of such assets not so disposed of shall be disposed of by the Court of Common Pleas (or similar court) of the county in which the principal office of this Corporation is then located, exclusively for such purposes and to such organization or organizations, as said court shall determine, which are organized and operated exclusively for such purposes.

ARTICLE 14: INCORPORATION

1. The incorporation of this membership shall be a minimum of three (3) of the elected officers.

ARTICLE 15: LOGO

1. The official Club logo shall be:

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ARTICLE 16: GRIEVANCE PROCEDURE (FLIGHT AND GROUND SAFETY RULES)

1. Purpose

The grievance procedure provides a mechanism to enforce existing safety rules by providing a progressive disciplinary system when needed. Although most complaints can be resolved informally, if a complaint is serious or cannot be resolved informally, the matter should be referred to the Field Marshall for consideration by means of a Grievance Form to be filled out and turned into the Field Marshall. At least one witness is required to sign the Grievance Form.

No member shall be suspended or expelled without formal charges having been made in writing by three members to the Board of Directors. The member shall be cited to appear before the Board of Directors in his or her defense. Such member is entitled to counsel. The Board of Directors by a vote of two-thirds may expel the member from membership.

2. Field Marshall

The Field Marshall shall use personal judgment in carrying out action on the following:

(a) A grievance form (see page 10) will be filled out and turned into the Field Marshall. At least one witness is required.

(b) FIRST VIOLATION

a. Viewpoints of both complainants and accused will be considered.

b. Complainants name will be disclosed.

c. A verbal reprimand will be given to the accused by the Field Marshall, and this will be recorded in the Committee files.

(c) SECOND VIOLATION

a. Complainants name will be disclosed.

b. The accused has the right to a written rebuttal, to be reviewed by the Board of Directors.

c. If the Board of Directors so decides, the flying privileges of the accused will be suspended for thirty (30) days. Written notice of this shall be issued and a copy published in the Club newsletter.

(d) THIRD VIOLATION

a. The Board of Directors will notify the accused in writing and the Club members via the Club newsletter that the Club will vote on the expulsion of the accused at the next meeting.

b. Said expulsion will last for a one-year minimum. (Longer if deemed necessary by the Board of Directors).

c. A member may be expelled from the Club only upon a two-thirds (2/3) majority vote of the Board of Directors.

d. Voting will be by secret ballot at a regular monthly meeting.

e. The expelled member may reapply for membership after the expiration of the expulsion time period.

(e) The three actions will not be enforced unless they are accumulated within a two-year period of time.

(f) Any member receiving a Grievance, who directs any retaliation action against the person filing said Grievance, will be subject to immediate expulsion from the Club. This is to include threats, intimidation, physical harm, intentional equipment damage, or any other action deemed to be retaliatory by the Board of Directors.

ARTICLE 17: FLIGHT RULES AND COMPLIANCE WITH CONDITIONAL USE PERMIT (CUP-5275)

1. The use of mufflers is mandatory on all engines to meet the sound level requirements, of 92dB maximum, measured at 3 meters.

2. The Club is required to comply with the Conditions of Approval for the Conditional Use Permit (CUP-5275), which includes, but is not limited to, the following:

3. No night lighting is permitted.

4. Hours of Operation: The days and hours of operation allowed are 9:00 am to 5:30 pm, or sunset, whichever is sooner, seven days a week.

5. Sign Regulations: The site parking area shall be posted with a 2 ft x 2 ft sign providing information regarding hours of operation, including the telephone numbers for the Contact person (see Article 17, section 5 )

6. Contact Person: The club shall provide the Ventura County Planning Director with the name, officer title, address and phone number of the clubs contact person(s). The contact person(s) shall be available 24 hours a day to respond to emergencies and complaints by citizens. If the address or phone numbers of the contact person(s) should change, the club shall provide the new information to the Ventura County Planning Director and amend the posted parking lot sign within five business days.

7. Resolution of Complaints:

7.1. All complaints received by the County Planning Division or a citizen shall be directed to the clubs contact person.

7.2. Within 1 day, the club shall investigate the complaint.

7.3. The club shall report its finding to the complainant and the Planning Director within 1 day after receiving a complaint, unless otherwise agreed upon by those concerned. If the problem persists, the County Planning Division shall initiate complaint resolution as contained in the Ventura County Zoning Ordinance.

8. A fire extinguisher with a minimum rating of 2A 20B:C shall be readily accessible within 50 feet, while dispensing operations or being conducted.

9. The Club shall provide a means of communicating to 911 in case of emergency.

Club Grievance Form

Date: ____________________ Time : _______________________

Nature of Violation:

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

Signature: ______________________________________

Witness: ________________________________________

Additional Witnesses (not required):

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